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Florida School Finance Council
STATEMENT OF RULES
OF THE
FLORIDA SCHOOL
FINANCE COUNCIL
- Approved September 17, 1982
- As Amended August 25, 1988
- As Amended June 20, 1990
- As Amended June 18, 1991
- As Amended February 4, 1993
- As Amended June 2008
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RULE I
NAME OF
ORGANIZATION
SECTION 1. NAME
- This organization shall be
known as the Florida School Finance Council, hereinafter referred to as the
Council.
RULE II
PURPOSE AND
FUNCTIONS
SECTION 2. PURPOSE
- To act in an advisory role
to the Commissioner of Education and the Deputy Commissioner for Finance and
Operations with respect to public school funding, accounting and related
business services.
- To make recommendations
concerning legislation, rules, and regulations affecting public school
funding accounting and related business services.
- To improve business
management practices and promote the professional development of school
finance personnel.
- To assist the districts
through the sharing of technical assistance information, research and
publications.
SECTION 3. FUNCTIONS
- Establish the policies of
the Council and adopt procedures necessary for the attainment of it
purposes.
- Review and evaluate
annually the progress toward goals and objectives established by the
Council.
- Provide a forum for open
discussion between school districts, the Department of Education, the
Auditor General’s office and other agencies.
- Identify areas of concern
with governmental accounting principles, standards and procedures and
promote special studies or make recommendations that may be indicated.
- Make specific
recommendations concerning legislation, rules and regulations affecting the
level and allocation of public school funding.
- Develop processes to
encourage voluntary cooperation and sharing of technical assistance among
school districts.
- Establish and implement a
program for professional development of school finance personnel.
RULE III
MEMBERSHIP AND
TERM
SECTION 1. MEMBERSHIP
- The voting membership of
the Council shall consist of 22 members; 18 regular members, 3 officers, and
the immediate past chair of the Council.
- The Executive Committee
shall recommend members from the Florida School Finance Officers Association
membership. The Executive Committee shall be comprised of the immediate
past chair, the chair, the vice chair, the secretary/historian of the
Council and the president and vice president of the Florida School Finance
Officers Association.
- The Commissioner of
Education shall, upon recommendation, officially appoint members to the
Council and at the same time advise their respective Superintendents of the
appointment.
SECTION 2. TERM
- The term of the
appointment for initial members shall be six (6) for two (2) years, six (6)
for three (3) years and six (6) for four (4) years. Thereafter, replacement
appointments shall be for three (3) years each.
- No member shall be
appointed for more than two (2) full successive terms. If a member is
elected to an office that would endure beyond their membership term, the
membership term shall be extended to the end of the term of office, provided
that the member is elected by a two-thirds (2/3) majority of the membership
at the meeting.
- A membership year shall be
from July 1 through June 30.
SECTION 3. VOTING
- The voting membership of
the Council shall consist of 22 members; 18 regular members, 3 officers, and
the immediate past chair of the Council.
SECTION 4. VACANCIES
- The Chair of the Council
shall recommend a member to complete the term of any vacancy on the Council.
SECTION 5. EX-OFFICIO
MEMBERSHIP (NON-VOTING)
- The Deputy Commissioner
for Finance and Operations, or designee, shall be an ex-officio member of
the Council.
- The President and the
President–Elect of the Florida School Finance Officers Association, unless
appointed as regular members, shall be ex-officio members of the Council.
- The Bureau Chief for
School Business Services, or other individual designated by the Commissioner
of Education, shall be an ex-officio member of the Council.
- All former chairs of the
Council may remain on the Council as ex-officio members.
- The Legislative Liaison of
the Florida Association of District School Superintendents (FADSS) shall be
an ex-officio member of the Council.
SECTION 6. ATTENDANCE
- Council members who fail
to attend two (2) consecutive meetings without providing just cause will be
considered to have resigned from the Council.
RULE IV
OFFICERS
SECTION 1. OFFICERS
- The officers of the
Council shall be a Chair, a Vice-Chair and a Secretary/Historian as elected
by the Council.
- Terms of office shall be
two (2) years. No office shall be elected to successive terms.
- Officers shall take office
the first day of the membership year after the end of the meeting during
which they are elected.
SECTION 2. VACANCIES
- In the event of a vacancy
in the office of Chair, the Vice-Chair shall become Chair for the balance of
the term. Vacancies in other offices shall be filled by appointment by the
Chair.
RULE V
DUTIES OF
OFFICERS
SECTION 1. CHAIR
- Preside at all meetings of
the Council.
- Appoint members to all
committees.
- Set the time, place and
agenda of all Council meetings.
SECTION 2. VICE-CHAIR
- Serve as presiding officer
in the absence of the Chair.
- Assume the duties of the
Secretary/Historian in the absence of the Secretary/Historian.
SECTION 3. SECRETARY/HISTORIAN
- Maintain accurate records
of proceedings, correspondence and reports.
- Submit the minutes of each
Council meeting to each member of the Council on a timely basis.
RULE VI
MEETINGS
SECTION 1. MEETINGS
- The Council shall meet as
often as necessary, but shall hold at least two (2) meetings per year.
- The Chair shall call all
regular and special meetings. The chair shall set the date, time and
location for these meetings.
- The voting members present
at a regular or special meeting shall constitute a quorum for the
transaction of business.
- Notice of all regular
meetings shall be given no less than two (2) weeks prior to the date on
which the meeting is called. Such notice shall be in writing to each member
and shall provide a tentative agenda.
- Special meetings may be
called at the discretion of the Chair.
- Upon written petition of
six (6) or more voting members, the Chair shall call a special meeting of
the Council. The business to be addressed at such special meetings shall be
clearly stated in the petition. As provided in paragraph 4 of this section,
the Chair shall give notice no less than one (1) week after receipt of the
petition. The Chair shall hold the meeting no later than thirty (30) days
after receipt of the petition.
- Roberts Rule of Order,
Revised shall be the authority on parliamentary procedure at all
meetings of this Council.
- When funding is provided
from state appropriations, all meetings or activities shall comply with
state rules and procedures.
RULE VII
COMMITTEES
SECTION 1. SPECIAL COMMITTEES
- The Chair may establish
such committees as may be necessary to carry out the purposes and objectives
of the Council. Examples might include committees on management techniques,
legislative affairs, professional development, legal aspects, school
finance, accounting, auditing, budgeting, and any others.
SECTION 2. COMMITTEE REPORTS
- All actions taken by a
committee shall be reported to the full Council.
- All committee actions
shall be subject to review and approval by the full Council.
RULE VIII
AMENDMENTS
SECTION 1. AMENDMENTS
- Amendments or revisions to
these rules may be proposed in writing to the Chairman at least four (4)
weeks prior to any regular Council meeting and to the members at least two
(2) weeks prior to any regular Council meeting. The acceptance or rejection
of such amendments or revisions shall be determined by a two-thirds (2/3)
majority of the membership at the meeting
History of Rules:
Approved September 17, 1982
Amended August 25, 1988
Amended June 20, 1990
Amended June 18, 1991
Amended February 4, 1993
Amended June 10, 2008
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