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    Florida School Finance Council
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    		Statement of Rules


    STATEMENT OF RULES
    OF THE
    FLORIDA SCHOOL FINANCE COUNCIL

    • Approved September 17, 1982
    • As Amended August 25, 1988
    • As Amended June 20, 1990
    • As Amended June 18, 1991
    • As Amended February 4, 1993

    RULE I
    NAME OF ORGANIZATION

    SECTION 1. NAME

    1. This organization shall be known as the Florida School Finance Council, hereinafter referred to as the Council.

    RULE II
    PURPOSE AND FUNCTIONS

    SECTION 2. PURPOSE

    1. To act in an advisory role to the Commissioner of Education and the Director of the Division of Public Schools with respect to the Public School funding, accounting and related business services.
    2. To make recommendations concerning legislation, rules, and regulations affecting public school funding, accounting and related business services.
    3. To improve business management practices and promote the professional development of school finance personnel.
    4. To assist the districts through the sharing of technical assistance information, research and publications.

    SECTION 3. FUNCTIONS

    1. Establish the policies of the Council and adopt procedures necessary for the attainment of its purposes.
    2. Review and evaluate annually the progress toward goals and objectives established by the Council.
    3. Provide a forum for open discussion between school districts, the Division of Public Schools, the Auditor General's office and other agencies.
    4. Identify areas of concern with governmental accounting principles, standards and procedures and promote special studies or make recommendations which may be indicated.
    5. Make specific recommendations concerning legislation, rules and regulations affecting the level and allocation of public school funding.
    6. Develop processes to encourage voluntary cooperation and sharing of technical assistance among school districts.
    7. Establish and implement a program for professional development of school finance personnel.

    RULE III
    MEMBERSHIP AND TERM

    SECTION 1. MEMBERSHIP

    1. The President of the Florida School Finance Officers Association shall recommend members from the Florida School Finance Officers Association membership. The Commissioner of Education shall, upon recommendation, officially appoint members to the Council and at the same time advise their respective Superintendents of the appointment.

    SECTION 2. TERM

    1. The term of the appointment for initial members shall be six (6) for two(2) years, six(6) for three(3) years and six(6) for four(4) years. Thereafter, replacement appointments shall be for three(3) years each.
    2. No member shall be appointed for more than two(2) full successive terms. If a member is elected to an office that would endure beyond their membership term, the membership term shall be extended to the end of the term of office, provided that the member is elected by a two-thirds(2/3) majority of the membership at the meeting. As amended June 20, 1990
    3. A membership year shall be from July 1 through June 30.
    SECTION 3. VOTING

    1. Only the appointed members shall have voting rights and shall have one vote each.

    SECTION 4. VACANCIES

    1. The Florida School Finance Officers Association President shall recommend a member to complete the term of any vacancy on the Council.

    SECTION 5. EX-OFFICIO MEMBERSHIP (NON-VOTING)

    1. The Director of the Division of Public Schools, or designee, shall be an ex-officio member of the Council.
    2. The President and the Immediate Past President of the Florida School Finance Officers Association, unless appointed as regular members, shall be ex-officio members of the Council.
    3. The immediate past Chairman, unless appointed as a regular member, shall be an ex-officio member of the Council.
    4. Ex-officio members may participate in the activities of the Council, but shall not vote.

    SECTION 6. ATTENDANCE

    1. Council members who fail to attend two(2) consecutive meetings, unless just cause is shown, will be considered as an automatic resignation. Substitutes are encouraged, but will not fill the attendance requirements and the substitute will not be allowed to vote. As amended June 18, 1991.

    RULE IV OFFICERS

    SECTION 1. OFFICERS

    1. The officers of the Council shall be a Chairman, a Vice-Chairman, and a Secretary/Historian as elected by the Council.
    2. Terms of office shall be two(2) years. No office shall be elected to successive terms. As amended June 20, 1990
    3. Officers shall take office the first day of the membership year after the end of the meeting during which they are elected.

    SECTION 2. VACANCIES

    1. In the event of a vacancy in the office of Chairman, the Vice-Chairman shall become Chairman for the balance of the term. Vacancies in other offices shall be filled by appointment by the Chairman.

    RULE V
    DUTIES OF OFFICERS

    SECTION 1. CHAIRMAN

    1. Preside at all meetings of the Council.
    2. Appoint members to all standing and special committees and be a member of all committees except for the nominating committee.
    3. Set the time, place and agenda of all Council meetings.
    SECTION 2. VICE-CHAIRMAN

    1. Serve as presiding officer in the absence of the Chairman.
    2. Assume the duties of the Secretary/Historian in the absence of the Secretary/Historian.
    SECTION 3. SECRETARY/HISTORIAN

    1. Maintain accurate records of proceedings, correspondence and reports.
    2. Submit the minutes of each Council meeting to each member of the Council within two(2) weeks of the meeting.

    RULE VI
    MEETINGS

    SECTION 1. MEETINGS

    1. The Council shall meet as often as necessary, but shall hold at least two(2) meetings per year.
    2. All regular and special meetings shall be called by the Chairman. Location of the meetings shall be in the State of Florida at times and places determined by the Chairman.
    3. The voting members present at a regular or special meeting shall constitute a quorum for the transaction of business.
    4. Notice of all regular meetings shall be given no less than two(2) weeks prior to the date on which the meeting is called. Such notice shall be in writing to each member and to each respective district superintendent, and shall provide a tentative agenda.
    5. Special meetings may be called at the discretion of the Chairman.
    6. Upon written petition of six(6) of more voting members, the Chairman shall call a special meeting of the Council. The business to be addressed at such special meetings shall be clearly stated in the petition. Notice as provided in paragraph 4 of this section shall be given no less than one(1) week after receipt of the petition by the Chairman. The meeting shall be held no later than thirty(30) days after receipt of the petition by the Chairman.
    7. Roberts Rules of Order. Revised shall be the authority on parliamentary procedure at all meetings of this Council.
    8. When funding is provided from state appropriations, all meetings or activities shall comply with state rules and procedures.

    RULE VII
    COMMITTEES

    SECTION 1. STANDING COMMITTEES

    1. The following standing committees are established to achieve the purposes of the Council:
      1. Accounting Standards
      2. Department of Education Advisory
      3. Educational and Professional Development/Technical Assistance
      4. Finance Data/"Money Is A Necessity"
      5. Legislative Review

      As amended August 25, 1988
      As amended February 4, 1993

    2. The term of Membership on standing committees shall be for one (1) year and shall coincide with the term of the Chairman. Members and chairmen may serve successive terms.

    SECTION 2. SPECIAL COMMITTEES

    1. The Chairman may establish such committees as may be necessary to carry out the purposes and objectives of the Council.

    SECTION 3. COMMITTEE REPORTS

    1. All actions taken by a committee shall be reported to the full Council.
    2. All committee actions shall be subject to review and approval by the full Council.

    RULE VIII
    AMENDMENTS

    SECTION 1. AMENDMENTS

    1. Amendments or revisions to these rules may be proposed in writing to the Chairman at least four(4) weeks prior to any regular Council meeting and to the members at least two(2) weeks prior to any regular Council meeting. The acceptance or rejection of such amendments or revisions shall be determined by a two-thirds(2/3) majority of the membership at the meeting.